{"id":139,"date":"2019-10-24T23:00:26","date_gmt":"2019-10-24T23:00:26","guid":{"rendered":"http:\/\/spectra.flywheelsites.com\/?page_id=139"},"modified":"2024-04-22T10:00:35","modified_gmt":"2024-04-22T10:00:35","slug":"hipaa-compliant-printing-and-mailing","status":"publish","type":"page","link":"https:\/\/mydemodesigns.com\/spectra-old\/web\/digital-printing\/hipaa-compliant-printing-and-mailing\/","title":{"rendered":"HIPAA Compliant Printing and Mailing"},"content":{"rendered":"\r\n

\"HIPAA<\/p>\r\n\r\nOne of Spectra\u2019s services includes an all-in-one-solution with printing and direct-mailing media for our healthcare customers. We are HIPAA Compliant mailing certified. Our print management team is trained to handle direct mailing projects in a manner that stays within the guidelines of HIPAA. We preserve the confidentiality of protected health information (PHI) through every phase of printing, fulfillment, shipping, and delivery.\r\n

What is HIPAA?<\/h2>\r\nCongress passed an act in 1996 to standardize the handling of an individual\u2019s PHI. This act is what\u2019s known as HIPAA (The Health Insurance Portability and Accountability Act.) Standards are enforced under HIPAA to protect confidential data on a person through secure protocols. People now have the right to have their personal information safeguarded and protected under HIPAA.\r\n\r\nMailings sent to a targeted audience with health-related content must comply with HIPAA. Data management of PHI must be protected and kept confidential.\r\n\r\nAt Spectra, if waste comes from jams or other issues, pieces are shredded. Our facility has cameras and entry management. We also print direct mail pieces that mail to potential clinical trial volunteers.\r\n

What is HIPAA Fulfillment?<\/h2>\r\n\r\nHIPAA fulfillment<\/a> describes the distribution of mailers, promotional products, and other materials that fall under the jurisdiction of HIPAA\u2019s privacy rules. A fulfillment company must be able to recognize when a given project is subject to these rules, and the entire team handling that project must be informed and equipped to comply with them completely. By choosing Spectra as your fulfillment provider for materials that relate to medical and personal information, you enjoy the assurance that your audience\u2019s data is protected at every step of the process.\r\n

Responsibilities of HIPAA Compliant Mailing Companies<\/h2>\r\nIn order to be considered HIPAA compliant mailing companies must protect the medical and personal information that is included under the legislation\u2019s guidelines. HIPAA compliant printing and mailing medical records to patient services do not display a patient\u2019s health condition, medical equipment being used, finances, or other data that must be kept private. Some of the categories included under HIPAA protection may seem obvious, but many are not. Spectra Integration has an expert privacy officer and data manager who oversees our operations and ensures that we execute HIPAA compliant mailing<\/a> services. \r\n\r\nHIPAA compliant direct mail is a great way for hospitals, clinical trial recruiters, and other organizations in the healthcare industry to reach patients in a manner that is effective yet respects the privacy of their medical and other personal information.\r\n\r\n\r\n\r\n

Personal Data (PHI) That Falls Under HIPAA<\/h2>\r\nHIPAA compliant mailings should not have the following:\r\n